At Artemis Recruitment Consultants Ltd, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check our policy link on the bottom of our web page to ensure that you’re happy with any changes.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org
Who are we?
We are Artemis Recruitment Consultants Ltd – Company number 09843254, Registered address; Millen & Co Ltd, 35 High Street, Margate, CT9 1DX
How do we collect information from you?
We obtain information about you when you apply for one of our job vacancies:
- When you send us your CV
- When you complete one of our application forms
- If you have uploaded your CV to a jobsite and we think you would be interested in one of our job roles. In this case, we will only save your information if you tell us you would like to go ahead with the job application and give us permission to use your personal information.
What type of information is collected from you?
The personal information we collect will be anything you chose to include on your CV. This might be your name, address, email address, place of work, former place of work, photo and hobbies. There may be other information we collect, depending on what information you put on to your CV.
How is your information used?
We may use your information to contact you via email or phone to discuss job vacancies. These vacancies may be ones you have applied for or ones we think you may be interested in – you always have the right to tell us you are not interested in any of our job vacancies or that you do not wish for us to contact you regarding any further roles.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
We WILL share your data with the following third parties:
Direct Employers; Having spoken to you in detail about said direct employer and job vacancy, you and Artemis Recruitment Consultants Ltd will both agree if your data (anything contained on your CV), will be sent to our customer via email. We will never send your data (CV) to any customer without your prior consent.
We will regularly check that our customers our using your personal data in accordance with GDPR policies. If for some reasons we discover one of our customer is not acting compliantly, we will suggest they should be handling your data in accordance with the GDPR policies and let them know we will be checking that our suggestions have been implemented within 6 months. If the problem persists, we will have to review our working relationship moving forward.
Our CRM provider, Zoho; Artemis Recruitment Consultants Ltd use a CRM system to store your personal information, we may also capture notes on your file relating to any discussion we have had with you.
Our CRM provider is Zoho Recruit and their GDPR Policy can be found here, https://www.zoho.com/recruit/userguide/gdpr/
Artemis Recruitment Consultants Ltd Staff; Our staff will have access to your data via the above-mentioned CRM system. We do not “lock this down”, so all our staff will have access to your information, this is to help us provide you with a better service. Your personal information will only be accessed if our staff feel it will be of benefit to you, e.g. they have found a job role they think you would like to hear about.
All our devices at Artemis Recruitment Consultants Ltd are fully protected by up to date antivirus software. All staff are required to provide details of installed antivirus and sign to say it is in place and when it is due for renewal – copies of these signed forms can be produced upon request.
You have a choice about whether you wish to give us your information, if we can contact you with this information and if you would like us to keep this information.
If you feel we may have information on you and/or you would like us to delete it, please contact us on email@example.com . We will reply within 14 days with what information we are currently holding on you and ask what you would like us to do with it moving forward.
The above policy is current and correct as of May 2018. We will be continuously reviewing our policies and the way in which we handle personal data. Our processes are scheduled for review, every 6 months. Meaning our next full review will be November 2018.
If any of the above is not clear due to language used, terms, etc… please do contact Matthew Bevan – Director on 01843 294444 or firstname.lastname@example.org and we will be more than happy to discuss our policies further with you.