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Administration Assistant - Canterbury

Our client, a successful law firm in Canterbury, is looking for an Administration Assistant to join their team. Salary £17000 - £18000. Specific activities include:
  • Provide administrative support to all fee earners and secretaries including audio typing, general filing, bulk photocopying, preparation of court bundles, arranging appointments, dealing with client queries in person and by phone;
  • Opening/closing client files;
  • Greet clients and deal with enquiries from members of the public in person;
  • Ensure kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for consumables such as tea, coffee etc. as necessary;
  • Manage both the incoming and outgoing post and DX; opening, franking, stamping and taking to post office/DX collection point and/or delivering letters by hand when necessary;
  • Take the daily banking;
  • Organise refreshments for meetings and visitors;
  • Book meeting rooms through Outlook calendar system;
  • Provide holiday and sickness cover for the archivist by;
    • placing orders with external archive company and distributing files when they arrive;
    • Locating files for other staff members;
    • Looking up deeds/wills and dealing with file enquiries from other staff members;
  • Any other duties as may be reasonably required to ensure the smooth running of the office
  • To comply with all the company’s relevant policies and procedures
  • To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality is a serious matter
Key skills / experience:
  • Excellent written and verbal skills
  • Good IT skills (Microsoft Office, e.g)
If you are interested in this position, please email your CV to

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